Head hunted Database and Methodology

What is head hunted database in recruitment?

Maintaining your own candidate database help you to search and place the candidates very quickly. Best head hunters always communicate with the clients and candidates for better relationship that credits more references from candidates and more business from clients. The more reference, more profiles in your database. If you work only on specific domain, then build the profile database of related domain and employees of Competitors Company, this helps you to place right candidates for the role. Explain your head hunted database and the methodology of reaching candidates. Employers always prefer these agencies of ready database of passive and potential candidates.

For successful hiring, having your own database of candidates is essential for successful placement. Recruiters depend only on job boards and waste their time calling unqualified candidates without own database of profiles. Recruitment agencies that work for multiple domains should maintain bank of profiles of similar category. Say for example, recruiter named john who work only for semiconductor companies should maintain profiles who work only for these field or related skills in his own database. The more profiles, more reference and easy placement for the clients. As already discussed, maintaining database without communication is useless, recruiters should spend most of the time talking to the candidates and get feedback from them about work nature, co-employees, job satisfaction etc. If recruiters treat candidates as friends, candidates think about real care about them and provide more references to you and more profiles of passive candidates in your database. If you proceed smoothly, then there is no need of paid job sites.

Database is collection, storing, and maintaining profiles of candidates on Excel, Access, or other software. Build the database consisting of
• Full Name
• Highest Qualification
• Experience
• Current company
• Location
• List of keywords - Technical Skills
• Uploaded Resume 

Advantages of candidate database
• Sending E-mail Newsletters
• Asking references
• Wide network
• Reputation
• Easy to search and place the candidates
• Market Research; top candidates, new skills, new companies
• Wide social media presence (huge fans)
• Candidates can turn to clients

Disadvantage of candidate database
• Not all candidates respond calls
• Not every candidate gives you the reference
• Candidates have quit the job permanently
• Difficult to maintain large volume of candidate database.

During communication, ask candidates if they are interested in job change and want to work for some other companies. If they are interested, update their data in your database and if not, keep it as pending. So that at the time of recruiting candidates, you find easy to search candidates who are interested to change the company. Target candidates of high experience and most relevant skills followed by other candidates. List high profiles from ascending to descending order who are looking for a change. Anyway, it depends how you maintain and update as per your convenience.